Did you know that for 750 million users worldwide, Microsoft Excel is the best tool for presenting and analyzing data? This is because Excel offers a variety of tools that save you time, including keyboard shortcuts and templates. There is one tool, however, that trumps them all: Excel macro.
Excel macros are sequences of instructions that Excel will perform when you tell it to on the data that you select. But how do you create a macro in Excel?
Let us take a closer look at some tips that make creating Excel macros a breeze.
1. Creating Excel Macros: Keep Names Short
If you record a lot of macros, you want to be able to find the one you need quickly on the Macro Dialog Box. Writing short but descriptive names can help.
Macro names have to start with a letter and cannot contain spaces, punctuation marks, or symbols. After the first letter, you can incorporate numbers and underscores. Remember that the maximum length of the name is 80 characters.
2. Always Start at Home
When creating macros, you want to start with your cursor and date in the Home position (A1). Even if your cursor is already positioned at A1, the first macro keystroke has to be Ctrl+Home to ensure you are truly starting at Home.
3. Keep Macros Specific and Small
When you create a Macro in Excel, you want to remember that the larger it is, the slower it will run. If you need it to calculate a lot of formulas in a spreadsheet or perform many functions, you need it to be a precise macro.
By making them specific and small you can also have an easier time finding the point of failure if the macros fail. If you need to troubleshoot the macro, you can do this one line at a time, which is why it is easier to do on smaller macros.
4. Adding Macros to Buttons
To make the use of macros even more convenient, you can attach a macro to a custom button on the Quick Access toolbar.
You can also add a macro button to a custom group on the Ribbon menu. Because there are few shortcut keys available, having these buttons can make it easier for you to launch macros.
5. Input Static Data in Advance
Before you write the macros, you want to input data that is static (that will not change). This kind of data can include the company name, location, product prices, product IDs, and anything else that will not change.
Get the Most Out of Excel Macros
These Excel macro tips can help you get the most out of the program. Creating Excel macros does not have to be complicated and they can make your tasks much quicker and more reliable than doing everything by hand.
Learn more tips on how to maximize your productivity by checking out our Technology page!